Software Support- Aperture Visual Information Manager

Aperture is a visual system designed to link various databases with graphic presentations.
Aperture tracks the measurement of our buildings, floors, departments and office spaces.
It also allows for simplifying space reconfigurations and analyzes space use efficiencies
using a variety of criteria.

The project is a visual system for managing information relating to:

Space Management
Personnel Management
Equipment Management
Furniture management
JACHO non-Compliance issues etc.

The graphic component gives a clear picture of how space is utilized Aperture is used for Space management committee and through Aperture, standard presentations and reports are used and modified to meet our organization’s demanding and ever changing needs.

Here is an example of how the 6th floor (building 5) is represented in Aperture.

Each department is represented using a different color and there is also information about different layers: Room#, Room type and Department name etc, depending on which layer is turned on at a certain time.



Aperture provides great flexibility for displaying and summarizing information in any format and sequence needed for various space related needs. Aperture is an on-going project and it will be a valuable management tool going forward with many more uses than is presently described.

Building 5 (the new building) and building 4 (Kolb) have all the drawings and data entered in the system. Old PI (building 1) and off site locations will be added in the future.

Aperture became also a very valuable tool for JACHO. During PI’s 2001 evaluation, all the existing and new Statement Of Conditions (SOC) NON Compliant issues 2000 were represented graphically by Aperture including respective symbols and reference numbers. This data was attached to matching fields an external from Microsoft Access database, used by the engineering department.

Aperture scripts and stylizers were developed and customized to reflect all the SOC (Statement Of Conditions) NON compliant completed issues in green color and the uncompleted SOC NON Compliant issues in red color, by completion date and reference number, in order to better reflect the JACHO SOC (Statement of Conditions) issues. This was done for all the floors 1 to 6th floor, S and P levels.

An expected aspect of Aperture use will be to interface with the Computerized Maintenance Management System (CMMS) in order to pass valuable information to and from the work order maintenance system.

Other future uses of Aperture will be to continue generating customized reports for JACHO, OMH, RFMH, construction, projects, telecommunications, planning moves and changes of space and personnel and also keep up with all the changes and maintenance requests in our institute, to give us the most effective cost solution for managing our facilities and technology infrastructure.

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