Archiving the Items in Your Mailbox

Use Archive to save mail or phone messages, appointments, reminder notes, or tasks to a designated database on a local drive. Archiving items saves network space and keeps your Mailbox uncluttered. For example, if you have important items in your Mailbox that are not currently relevant to your work, you can archive them. You can view archived items whenever you need to. You can also unarchive any archived item. When you archive an item you have sent, you will not be able to track the status of that item. Archive is not available in Remote.

Archive and Folders

 When you move an item to a folder, it is not archived. Items in folders are still affected by the Clean Up options you specify in Environment Options.

Archiving an Item in Your Mailbox

1. If you have not previously done so, specify the archive path in File Location in the Environment dialog box. Click on Tools => Options in the GroupWise window.

Double click on Environment.

Click on the File Location tab and specify the path where you would like your mail messages to be archive.

Example: C:\My Documents

Click OK

2. Select the items in your Mailbox you want to archive.

3.  Click Actions => Archive.

Viewing Archived Items

 In the Main Window, click File =>Open Archive.

Note: When you archive your Sent Items, the Sent items folder is not re-created, therefore to access your archived sent items, you need to click on Display on the toolbar and select Sent Items from the drop down menu.

Unarchiving Items

1.  Click File => Open Archive.
2. Click the item you want to unarchive Actions=> Archive.
3. Click File =>Open Archive to return to the Main Window.

    Tips
• Unarchived messages are returned to the folder from which they were archived. If the folder has been deleted, GroupWise creates a new folder.

***Note that you can archive your items automatically.

Archiving  Items Automatically

1. Click Tools => Options.
2. Double click on Environment => Click on the Cleanup tab.

 3. Select Auto-Archive After for the item type you want.

4.  Specify the number of days after the item is delivered or completed that you want it to be archived.

5. Click OK